Controller/HR Director
Company: Producers Guild Of America
Location: Los Angeles
Posted on: November 13, 2024
Job Description:
About the PositionThe Controller/HR Director is a critical
member of the entire team of employees at Producers Guild of
America. This dual role position is responsible for working closely
with the Guild's accountants and overseeing all of the Guild's
accounting and financial matters as well as ensuring seamless HR
operations, compliance, and employee support. This role will serve
as the primary liaison between the Guild and its professional
employer organization (PEO), managing employee
onboarding/offboarding, employment policy/training compliance,
benefit enrollments, and other HR functions. The Controller/HR
Director will collaborate closely with the Chief Executive Officer
and the legal department to ensure compliance with all applicable
laws and regulations. Additionally, this role will provide
exceptional employee support, answering questions, and assisting
with HR-related inquiries.How to ApplyPlease upload a resume and
cover letter as one PDF. We invite you to respond to the following
prompts in your cover letter: Please tell us how your background
and experience is relevant to this position. What is of interest to
you about this position?Compensation Range, Reporting Structure and
Work Schedule
- Compensation Range: $120,000 - $135,000, commensurate with
skills and experience (full-time, exempt position)
- This position reports to: Chief Executive Officer
- Direct reports: Director of Operations and Director of Business
Operations
- Location: Los Angeles. The Guild works on a hybrid schedule of
in-office on Tues, Wed, and Thurs and remote on Mon and
Fri.Responsibilities*Responsibilities for the Controller/HR
Director breakdown as follows (note: the Chief Executive Officer
and/or other Guild leadership may modify the following
responsibilities and/or percentages, as appropriate, to meet Guild
priorities):
- Controller Administration: 55%
- HR Administration, Employee Management, and PEO Platform
Liaison: 45%Controller Administration
- Oversee day-to-day accounting functions of the organization
including accounts payable and receivables
- Ensure all transactions, related to treasury, general ledger,
receivables, payables, credit cards, employee expenses and payroll
are properly entered, processed, approved, maintained and reported
- Oversee quarterly and annual reporting package (typically
comprising a statement of financial position, a summary statement
of activities and detailed statement of activities reporting with
actual to budget amounts and variances)
- Prepare annual budget
- Manage banking relationships and cash flows to ensure working
capital of both the Guild and Foundation are met
- Prepare, on a periodic basis, revenue and/or expense reports
for special committees or projects (e.g., grants)
- Work alongside the Guild's outside accounting firm to ensure
the timely filings of annual tax and related business filings
- Maintain vendor contracts, terms and records
- Support and adhere to already established internal controls
pertaining to the finance function
- Assist in the management and coordination of relationships with
financial/investment institutions, CPA's, payroll processing, legal
advisors and other professionalsHR Administration, Employee
Management, and PEO Platform Liaison
- Manage all job postings, handle end-to-end administration of
the onboarding process for new hires and offboarding process for
exiting employees, coordinate with accountants, etc.
- Track and ensure completion of employee trainings and
acknowledgments, and disseminate all required workplace
communications and posters
- Oversee and administer employee benefits open enrollment
process (communicate deadlines, answer employee questions)
- Attend annual employee performance reviews as requested,
maintain employee personnel files and ensure compliance with
recordkeeping requirements
- Train and support supervisors and employees regarding
non-exempt time tracking, payroll, benefits, time off,
accommodations, and other Guild policies, raising questions to the
legal department and/or executive team, as appropriate
- Handle HR-related matters such as requests for leaves of
absence, accommodations, and complaints in coordination with the
legal department
- Work with PEO, accountants, and legal department to ensure
compliance with Guild policies, law, and maintenance of all
required employee records, communications, and other documents
- Secure and maintain all insurance coverage for the Guild and
Foundation, prepare responses to audit requests, and request/track
certificates of insurance and waivers
- Respond to questions and track records related to workers'
compensation, injury & illness prevention, unemployment/employment
verification requests, and insurance renewals
- Implement updates to HR documents and provide support on
HR-related matters, as designated by the legal department (e.g.,
employee handbook, forms, policies and procedures)
- Oversee Director of Operations and Director of Business
Operations
- Serve as the primary liaison with PEO and the expert power user
of the PEO platform (i.e., digital workplace posters, online
trainings, and time tracking)*The Controller/HR Director should
raise to the Chief Executive Officer and/or other Guild leadership,
as appropriate, any questions and relevant approvals pertaining to
these responsibilities.Skills/Minimum Requirements
- Bachelor's degree in Business Administration, Accounting, Human
Resources or a related field
- 5+ years of experience as a Controller/HR professional
- Experience working with a PEO is a plus
- Strong knowledge of employment/HR laws and regulations across
different states and municipalities
- Excellent verbal, written and interpersonal communication
skills
- Superb analytical and business/financial skills
- Meticulous attention to detail and outstanding time management
and organizational skills
- Ability to work independently and as part of a team
- Ability to prioritize tasks and to delegate them when
appropriate
- Ability to act with integrity, professionalism, and
confidentiality
- Proficient in Microsoft Office Suite and Google Workspace and
related software
- CPA, SHRM-CP, and/or PHR certification is preferred
- Experience with 501(c)(6)s, 501(c)(3)s and 990s is a
plusBenefits
- We offer a competitive benefits package, including health,
dental, and vision insurance, paid time off (vacation, holidays,
personal days, sick time), and a 401(k) plan
- For employees based in California, monthly parking at the PGA
office is paid by the GuildAbout the OrganizationThe represents
over 8,200 producers. It is a non-profit trade organization that
represents, protects and promotes the interests of all members of
the producing team in film, television and emerging media. The
Producers Guild is committed to the highest standards of
professionalism and ethical conduct in its operations and
activities. We foster an inclusive environment where people of
different experiences, perspectives, interests, and ideas are
valued, engaged, and enjoy full opportunities to collaborate,
contribute and grow professionally.The Producers Guild of America
is an equal opportunity employer. We celebrate diversity and are
committed to creating an inclusive environment for all employees.
We offer competitive salaries, excellent benefits, and a supportive
working environment. Salary is based on a nonprofit scale and is
commensurate with skills and experience.
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Keywords: Producers Guild Of America, Costa Mesa , Controller/HR Director, Accounting, Auditing , Los Angeles, California
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