Associate Superintendent, Instruction and Institutional Effectiveness

Company: Chaffey College
Location: Rancho Cucamonga
Posted on: February 4, 2025

Job Description:

Position Description

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First-Level Interviews will be held in person during the week of April, 21, 2025

Situated on the ancestral homeland of the Tongva Peoples, Chaffey College is one of the oldest community colleges in California and serves a variety of communities, workforce partners, and students. While other community colleges are often named after their geographic area, Chaffey College is named after local innovator, George Chaffey, who, among other things, implemented street lights in the city of Ontario. Like its namesake, we are known for an innovative culture, dynamic environment, and future-mindedness. We remain closely tied to our community and are seeking leaders who will join us in our quest to provide responsive and supportive programming to engage and improve the communities we serve. The entire campus community aspires to consistently fulfill the vision that Chaffey College "improves lives through education."

Chaffey College celebrates the diverse communities we serve. As a federally recognized Hispanic Serving Institution (HSI) Chaffey's student population includes over 64% identifying as Latinx, 13% White, 7% African-American/Black, 6% Asian, multi-racial/other (5%) and smaller percentages of Filipino and Pacific Islanders (2%), Native American (0.40%), or decline to state (2.6%). Furthermore, 40% of our students are first-generation college students, and approximately 62% of students are eligible for some form of financial aid. The current student population identifies as 59% female and 38% male with approximately 3% who either decline to state or identify as non-binary. Approximately 5% of Chaffey's students utilize Disabled Programs and Services for support. To support the diverse needs of these populations and their intersections, the College has developed a variety of robust equity-driven efforts in and out of the classroom.

Under direction of the Superintendent/President, the Associate Superintendent, Instruction and Institutional Effectiveness serves as the chief academic officer of the District and is responsible for educational policy, academic programs and related services, advancement of student success and learning, accreditation processes, instructional personnel decisions, budget development, enrollment management, fiscal accountability, program and curriculum development, and the promotion and improvement of teaching and learning.

This is a 12-month, full-time management position, Range 40 of the Management Salary Schedule.

Responsibilities



REPRESENTATIVE DUTIES
The Associate Superintendent, Instruction and Institutional Effectiveness is responsible for leadership, planning, organizing, directing, supervising, and the evaluation of the activities of the Instructional programs and services for the District. The Associate Superintendent fosters an integrated process for planning, budgeting, and analysis, with a focus on effective enrollment management; promotion of solid foundational skills, advancement of student success, expansion of student learning outcomes, and effective use of technology for teaching and learning. In a strategic, student-focused, and effective manner, infuses cultural competencies into all aspects of the organization.

The Associate Superintendent, Instruction and Institutional Effectiveness provides opportunities for involvement by staff, as appropriate, in consideration and discussion of the development of policy, procedures, and programs. The leadership, supervision, planning, implementation, and coordination responsibilities entail working with managers, faculty, staff, students, and appropriate committees in a collegial manner to assure that the instructional goals and delivery systems are meeting student-learning needs and are consistent with District goals and objectives. The Associate Superintendent must function effectively as a member of an administrative team and must work well with and evidence respectful interactions with persons of diverse backgrounds at all levels of the District.

Essential responsibilities and assignments include, but are not limited to, the following:
Acts as chief instructional officer of the District; provides a vision to guide the District's academic and related service programs; provides strong, dynamic academic, career, and administrative leadership; fosters an environment which encourages scholarship, quality instruction, and learning excellence. Provides innovative and successful academic and career leadership and vision in instruction and related services to enhance student success.
In collaboration with the appropriate student services administrative personnel, assists with and supports the integration of student services and workforce readiness. Provides leadership and support for innovative student learning, student support, and development programs and processes in support of student success.
In collaboration with Workforce and Economic Development (WED), leads efforts to integrate workforce opportunities for students from enrollment to employment. Provide leadership and collaborative support for incorporating innovative practices into academic and career programs including work-based learning, apprenticeships, and fast-tracked skill building offerings.
Acts as the chief officer responsible for leadership and oversight of institutional effectiveness, which includes, but is not limited to: provides for and fosters a culture of evidence in support of program initiation, development and evaluation, ensures strategic and long-range planning, leads accreditation processes, ensures effective enrollment management, guides the implementation and assessment of learning outcomes, monitors accountability performance reports.
Oversees and assumes responsibility for the preparation of the Accreditation Self-Study, Mid-Term, and Substantive Change Reports. Serves as accreditation District liaison officer with the Accreditation Commission for Community and Junior Colleges, as assigned.
Represents the District to national, state, and local agencies and at various councils, committees, and task forces, as appropriate. Prepares for and attends District board meetings.
Works effectively with community groups, educational entities, business, industry, government and legislative bodies to develop partnerships which result in improved service to the community and students.
Functions as a member of a team in accordance with the principles and practices outlined in the District's Management Professional Development Plan.
As appropriate, provides for the orientation, training, and professional development of administrative, faculty, and staff personnel in areas of responsibility. Supervises, evaluates, assigns, disciplines, and directs the work of assigned personnel.
Participates actively in and supports the College-wide participating governance components and activities.
Assists in identifying resources for development through grants and special projects; coordinates and assists in preparation of project applications for special funding to support student success programs and services.
Maintains current knowledge of new developments and innovations in community colleges and higher education in general and serves as an informed and knowledgeable resource for campus-wide efforts.
Directs and implements sound fiscal planning. Supervises the preparation and submission of the instructional budget and, upon approval, assumes overall responsibility for timely and accurate implementation.
May serve as a chief executive in charge of the District in the absence of the president, as assigned.
May serve as a primary liaison administrative officer with the Faculty Association and Academic Senate. May participate in and assist with contract negotiations, contract administration, and faculty grievance management.
Directs the preparation and maintenance of a variety of narrative and statistical reports, records and files. Prepares and presents Board reports.
Performs related duties as assigned.



Qualifications



MINIMUM QUALIFICATIONS
Master's Degree in an academic discipline offered by the District; or a California Community College Chief Administrative Officers Credential; and
One year of formal training, internship, or leadership experience reasonably related to the administrative assignment; and
Demonstrated evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds in a community college environment.

SPECIFIC QUALIFICATIONS
At least three (3) years of formal training, internship, or leadership experience reasonably related to the administrative assignment; and
Teaching experience at the post-secondary level; and
Increasingly responsible and successful experience in facilitating the following:

Administration of instructional programs and related services.
Administration in a community college environment.
Leadership, organization, planning, development, staffing, budget management, enrollment management, evaluation and supervision reasonably related to the assignment.
Curriculum development.
Leadership in the development of innovative programs and services. Facilitation and support of the needs of the underprepared student.
Facilitation of faculty professional development and student scholarship.
Development, implementation, and assessment of Student Learning Outcomes (SLO). Participatory governance, consensus building, and problem solving.

Demonstrated ability to:

Plan, organize, develop, and evaluate the programs, services, curriculum and activities within assigned areas.
Plan, organize, train, direct, and evaluate the activities of personnel.
Exercise group leadership skills that emphasize collaboration, consensus building, conflict resolution, and problem solving.
Develop and evaluate comprehensive plans to meet current and future needs of assigned areas.
Work effectively and cooperatively with diverse populations within a participatory governance environment, and at all levels of the institution.
Communicate effectively both orally and in writing (tact, patience, courtesy).
Demonstrate commitment to the continued improvement of teaching and learning. Create an environment conducive to the development of instructional and service innovations.
Maintain current knowledge of program rules, regulations, policies and procedures, and requirements.
Implement and assess enrollment management strategies, prepare and monitor complex budgets; evaluate program efficacy; and lead the institution through the accreditation process.
Apply technology in support of management and learning systems and business office operations.
Problem solve and make strategic and effective decisions in a timely, fair, and equitable manner.
Use advanced strategies of enrollment management in schedule planning.
Manage District resources ethically, responsibly, and consistent with District mission and objectives.
Plan and organize work; meet schedules and timelines.
Work effectively with community groups, education entities, business and industry, government and legislative bodies to develop partnerships and coalitions which result in improved service to the community and students.
Identify resources and develop grant or special project applications.
Foster consensus building and team approach to management.
Meet schedules and timelines.
Prepare comprehensive narrative and statistical reports.

Demonstrated knowledge of:

The Community College role in higher education, including the mission of the California Community Colleges.
Community College instructional program principles, practices, and procedures.
Adult learning theories and learning styles including multiple methods of instruction, new technologies in the learning process, and understanding of current and emerging instructional delivery methods.
Curriculum development, course articulation, and student matriculation. State and national workforce trends and impact to academic programs. Budget preparation and control.
Methods of respectful and sensitive communication with diverse constituencies.
Strategic planning and program development.
Participatory approaches to governance.
Principles and practices of administration, supervision, and training.
District organization, operations, policies and objectives.
State reporting system and procedure and applicable laws, codes, regulations, policies and procedures.


MEETING MINIMUM QUALIFICATIONS DOES NOT ASSURE THE CANDIDATE OF AN INTERVIEW. Applications will be evaluated taking into account the breadth and depth of relevant education, experience, skills, knowledge and abilities.

DESIRABLE QUALIFICATIONS
Executive-level (dean or above) management experience in a community college environment.
Earned doctorate from an accredited institution.



Additional Information



CONDITIONS OF EMPLOYMENT
This is a 12-month, full-time management position, Range 40 of the Management Salary Schedule. Effective date of employment will be as soon as a successful candidate is selected and a mutually agreed upon date is determined.

Being able and ready to work onsite at a Chaffey facility or location is an essential function of this job. Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community/Chaffey partners/Chaffey contractors is an essential function of this job.

EXCEPTIONAL BENEFITS PACKAGE
Health care, dental program, and vision services for employees and eligible dependents; employee life insurance; sick leave; and retirement coverage through the State Teacher's Retirement System.

APPLICATION PROCESS
Chaffey College utilizes an online electronic application system. Our application can be accessed at https://www.schooljobs.com/careers/chaffey. The application must be completely filled out in detail and clearly show that you meet the qualifications as set forth in the announcement, and you must upload the following documents:

Please do not include any additional documents; only the documents that are indicated below. If you upload documents that are not required, your application may be disqualified. Please do not submit letters of recommendation or documents that contain your photograph.

Cover Letter
Resume
Professional Reference List (Include names, current addresses, phone numbers, and email addresses)
Copy of Unofficial Transcripts (Transcripts must indicate degree earned/conferred-photocopies or computer printouts are acceptable. Transcripts of all degrees applicable to meeting the minimum qualifications for this position must be included. Copies of diplomas/degrees are NOT acceptable in lieu of transcripts. Official sealed transcripts will be required upon hire. International transcripts must be transcribed and evaluated in English by a bona fide evaluation service. Educational requirements must be met on or before the closing date.)

Completed application and related materials must be submitted no later than the application deadline indicated at the top of this announcement. Failure to submit all required application materials may result in the applicant not being considered for the position.

Submission of application and related materials is the applicant's responsibility. The District reserves the right to re-advertise the position or to delay indefinitely the employment of a person for a position if it is deemed that applicants for the position do not constitute an adequate applicant pool.

Applicants should promptly notify the Office of Human Resources of any change of address and/or phone number. All application materials are subject to investigation and verification. False statements will be cause for disqualification or discharge from employment.

The Selection Process
A screening committee will conduct all minimum qualification appraisals as set forth on the announcement and reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant an interview. Applicants selected for an interview will be notified of the time and place of the interview. Interviews are usually held on the Chaffey College campus and are conducted by an Interview Committee. Additional interviews may be required. Reasonable accommodations are provided to persons with disabilities. Should an applicant have a need for an accommodation due to a disability, the applicant should contact the Office of Human Resources. Travel costs related to a first-level interview will be borne by the applicant.

About the College

The College
Established in 1883, Chaffey College is one of California's first colleges. Nestled in the foothills of the San Gabriel Mountains, Chaffey's Rancho Cucamonga, Fontana and Chino campus locations serve students from throughout the Inland Empire. A fully accredited two-year institution by the Western Association of Schools and Colleges, Chaffey College offers associate degrees and vocational and transfer programs in a wide variety of subjects. Most recently named one of the Top 10 community colleges in the nation by the Aspen Institute; Chaffey College remains committed to its mission of improving the lives of its students, faculty, and staff through education.

District
Serving throughout the diverse Inland Empire, Chaffey College provides services to the cities of Chino, Chino Hills, Fontana, Montclair, Ontario, Rancho Cucamonga, and Upland, reaching a population of more than 830,000. The District also recruits from some of the area's top high schools, accepting students from four surrounding districts; Chaffey Joint Union High School, Chino Unified School District, Fontana Unified School District, and the Upland Unified School District.

Curricula
Whether the goal is to transfer to a four-year institution or enter the workforce better prepared, Chaffey College provides its students with the opportunity to take a variety of applicable courses. From taking lower division and general education classes to learning career-technical skills, the college provides its students with the tools needed to succeed during their time at Chaffey and beyond.





EmployerChaffey College
Address5885 Haven Avenue

Rancho Cucamonga, California, 91737
Phone909-652-6526
Websitehttp://www.chaffey.edu

Keywords: Chaffey College, Costa Mesa , Associate Superintendent, Instruction and Institutional Effectiveness, Other , Rancho Cucamonga, California